Intelligent job advert creation system with AI

Case Study: Adhook - Adbuilder

Overview

Adhook are a niche Business Consultancy that specialise in training and writing engaging, compelling job adverts to provide companies with an advantage in today's volatile and competitive hiring market. They offer services that can be used independently or can be used to compliment current HR, TA and hiring teams within a company.

Established in March 2020, they continue to see significant growth across the business, expanding their portfolio offering and growing their varied client base that consists of blue-chip companies such as Starbucks and Premier Foods to local and national SMEs.

The challenge

Adhook was born from its sister recruitment company Recart Ltd, where it became apparent that attracting the best candidates was not necessarily achieved through expensive, timely head hunting, but by producing a compelling job advert that went above and beyond that of being a standard description of day-to-day duties thereby attracting the best talent to them.

For Adhook, it became clear that an advert needs to hook and engage a candidate, so to attract the right people for the role. Adhook, subsequently developed and honed a proven, tried-and-tested formula of knowing the right questions to ask, to uncover the vital information required to build a brilliant job advert that 'hooks' the right people.

Initially, the process involved in building a job advert was wholly manual and consisted of a consultation call, copywriting, and job advert publication. A specialist consultant would arrange a video call – during which they would gather all the information needed. Typically, this lasted 45-60 minutes. Following the session one of their job advert copywriters would build a job advert within two working days. Once the job advert was written, they would seek approval and sign off from the client. Overall, the process was timely, and Adhook decided to explore options that would allow them to streamline and improve the process.

The solution

As always, the first course of action for Cool Code Company was to thoroughly understand and map out the existing processes and use this, to understand where efficiencies could be made.

The methodical steps taken to address the challenge are as follows -

• Mapping out all current business processes from initial point of contact with the client to publication of the job advert.
• Determining which steps would allow for technology backed assistance that would make the end-end process more streamlined but still highly effective.

From this process mapping exercise, it was determined that the new process would be made up of three critical, but simple components -

• Build
  • The user is given a set of detailed questions to answer, that cover all relevant aspects of a job advert such as company values, personality traits and professional competencies.
• Edit
  • The answers from the initial ‘build’ stage are pulled through to the second stage (Edit) where full sentences are formatted. At this point, the user has the option to edit the content manually themselves or to skip this stage and allow the new AI function to do this for them, saving time.
• Finish
  • Here, final touches are made using AI technology. The user has the option to grammar check, add creativity to the adverts content and run a DE&I checks. At this stage the user also inputs its company values, they are then distributed throughout the advert ensuring the company values and EVP are seamlessly integrated into the final product. Once the job advert meets the clients’ requirements, the content is submitted and the final version of the job advert is emailed to them and available to download.

The outcome was developed as a singular application encompassing technology including .Net 7 API, MS SQL Server DB and Angular (with Bootstrap for UI components).

Since its launch, Cool Code Company continue to work with Adhook on a regular basis, maintaining the application, making improvements and accommodating changes where necessary. The admin console has recently been expanded to allow Adhook greater flexibility and control over their content, graphics etc. An AI element for grammar checking and creative flair has also subsequently been incorporated into the app which also serves as a crucial tool for diversity and inclusion. There is currently work underway to bring Chat GPT up to it’s latest version, keeping in line with Adhook ambitions of always being up to date with the latest tech stack and continuously looking for ways to improve the benefits of the AI function and the solution as a whole.

The result

Since the launch of the system in early 2023, the new, interactive job advert creation system has allowed Adhook to expand their portfolio offering significantly, not only allowing them to offer the technology used to create the job adverts as a SaaS solution for companies to procure via a licensing model, but by also enhancing the training and development packages they offer to companies nationwide.

From an employee perspective, it has streamlined the training the Adhook consultancy team deliver, as well as offering delegates an improved training session, by removing the need for manual intervention. The afternoon session is where delegates now build their job advert, whereas previously, delegates were running out of time and job adverts were being completed outside of the training day. Since using the Adbuilder tool and its technology, delegates are able to produce job adverts within an hour, allowing the trainers to give feedback on the output in the session as opposed to afterwards.

From a business perspective, Adhook now have a platform that will continue to grow with them organically. It is scalable, flexible and allows them to respond and react to the market's ever-changing needs and requirements. Off the shelf solutions were not an option, but a bespoke, tailored system that encompassed everything Adhook did do and nothing that they didn’t.

The future

Adhook and Cool Code Company will continue to develop their relationship and work together moving forward. Cool Code Company will continue to be responsible for the general maintenance and any improvements of the platform. There are a number of exciting new projects in the pipeline but for now, they will remain a secret!

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