SharePoint is a powerful collaboration platform developed and maintained by Microsoft. It helps businesses to manage and share content, collaborate and streamline workflows. Whether you're looking to organise documents, promote global team collaboration or automate those pesky everyday tasks, SharePoint offers a flexible solution that can be tailored to meet the needs of organisations of all sizes.
Microsoft SharePoint was first released by Microsoft back in 2001 as a document management system and has since, evolved with to include new features and functionality. Today, it can be used as a one stop shop to securely store, organise, collaborate on and access documentation across organisations.
SharePoint offers a variety of features and functionalities that can be utilised to help improve productivity and collaboration across businesses. Here we take a closer look at some of them.
First and foremost, SharePoint provides a centralised location for storing and managing documents. Version control, check-in/check-out functionality and document tracking contribute to efficient document management across organisations.
SharePoint offers intelligent ways to collaborate. Teams can access, edit and lock documentation as required and employees can always access the latest version of a document without having to download, edit and share it via email as was the norm. SharePoint Online further promotes cross organisation collaboration.
SharePoint allows companies to automate some of their business processes through the use workflows. Users can define and automate common processes including approvals, signature collection and feedback which in turn, reduces the need for manual intervention and ultimately increases efficiency.
SharePoint offers customisation options so businesses are able to match the look and feel of their brand. It may also be used to create portals for a companies' customers so the customisation can useful on the client side too. It includes options for custom themes as well as logos and layouts.
Another benefit of working with SharePoint is it's powerful search features. It enable users to quickly find documents, information and colleagues. Advanced search functionalities, such as metadata search and filtering, enhance the overall user experience.
As with most Microsoft products, SharePoint offers robust security features, allowing administrators to define access permissions at various levels. This ensures that sensitive information is only accessible to authorised individuals or groups.
SharePoint seamlessly integrates with other Microsoft 365 applications such as Outlook, Word, Excel and PowerPoint. This integration streamlines communication and collaboration, providing a unified platform for productivity.
SharePoint is accessible on various devices including desktops, laptops, tablets and smartphones. This flexibility enables users to access information and collaborate from anywhere, promoting remote work and mobility.
SharePoint includes business intelligence tools such as Excel Services and Power BI integration. This allows users to create interactive reports, dashboards and data visualisations within the SharePoint environment.
SharePoint provides tools for compliance management, ensuring that organisations can adhere to regulatory requirements. Auditing features help track user actions, providing accountability and transparency.
In short? Anyone. SharePoint is useful for SMEs and large enterprises, the healthcare industry and government industries - there really is not a standard group of users. Here we take a look at how SharePoint can beneficial for different departments within an organisation.
SharePoint promotes remote working and enables collaboration and information sharing across geographically dispersed teams.
Project Managers can use SharePoint for tracking, organising, and collaborating on projects with teams.
HR departments may use SharePoint as a portal to manage employee records, internal communications and onboarding processes.
IT employees can utilise SharePoint for setting up secure internal sites, managing data and automating workflows.
Microsoft SharePoint provides a versatile and robust platform for businesses to improve collaboration, streamline workflows and manage documents efficiently. With its customisation options, advanced security and seamless integration with Microsoft 365, SharePoint can be tailored to meet specific business needs whilst adhering to industry best practices.
Whether you're a small business or a large enterprise, a custom SharePoint solution can help enhance productivity and ensure your team stays connected.
Ready to leverage the power of SharePoint? Contact our software development team today to explore our extensive development services and discover how we can build a SharePoint solution that enhances your business.
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If you dont like filling in these forms, or you would prefer to speak on the phone or via email then please use one of the below:
0115 772 2751